In today's fast-paced world, wraparound care providers face numerous challenges—from managing bookings, staff schedules and payments to ensuring effective communication with parents. At Enrolmy, we understand these challenges. We know that integrating the right tools and software can enhance your wraparound care services, strengthening your operations and connections.
Let’s take a closer look at how automation can really make a difference in your wraparound care programme. We’re talking about streamlining tasks, boosting communication, improving safety, keeping everyone engaged, and making payments a breeze!
Automate Administrative Tasks
Managing administrative tasks efficiently is one cornerstone of an effective wraparound care operation. Manual processes can often take up too much time and, in some instances, are impacted by human error, such as double bookings, lost forms, and miscommunication. With Enrolmy, you can automate enrolments, bookings, attendance tracking, and much more, significantly reducing the administrative burden.
What Enrolmy Offers:
- Automated Booking Management: Easily manage and track bookings in real-time, minimising the chance of errors.
- Attendance Tracking: Our streamlined attendance features let you quickly see who is present, allowing you to focus more on providing quality care rather than paperwork.
- Staff Rostering: Efficiently manage staff schedules to ensure adequate coverage for your programmes, helping to maintain a consistent and supportive environment for children.
Enhancing Communication
Effective communication is crucial for successful wraparound care. Parents need regular updates about their child's progress, behaviour, and activities. Enrolmy provides tools that facilitate seamless communication between staff and families.
What Enrolmy Offers:
- Parent Portal: Our user-friendly parent portal allows families to access updates on their child’s activities and achievements anytime, fostering trust and engagement.
- Instant Messaging Features: Easily communicate with parents through our platform, ensuring that any concerns or updates can be addressed promptly.
- Mobile and Tablet Apps: The Enrolmy for Providers app gives you the essential details you need while running your Activities. It also includes a staff clock-in/out feature for easy tracking.
- Dashboard: Our comprehensive dashboard offers a complete snapshot of your wraparound care programme's performance. Easily track key metrics such as revenue per attendee, percentage of paid invoices, booked sessions, and communications—all in one place, giving you a clear and actionable overview.
- Single and Multisite Reports and Overview: Easily track and manage performance across one or multiple sites with comprehensive reports that give you a clear overview of your operations in one place.
Improving Safety and Compliance
Safety is a top priority for wraparound care providers. Enrolmy helps maintain safety standards and ensure compliance with regulations through effective technology.
What Enrolmy Offers:
- Automated Attendance Systems: Our platform tracks attendance and alerts staff to any discrepancies, ensuring all children are accounted for.
- Emergency Notifications: Enrolmy’s communication features enable quick notifications to parents and staff in case of emergencies, ensuring everyone is informed promptly.
- Health and safety forms: The online health and safety form provides quick access to essential information, including parent or guardian details, emergency contacts, student health details, and terms and conditions.
Fostering Engagement and Connection
Integrating technology into your programme can greatly improve the quality of care you provide. Enrolmy offers world-class interactive tools for a smoother and faster operation between providers and parents ensuring a superlative level of service.
What Enrolmy Offers:
- Brevo - This integration allows you to create, manage, and edit marketing campaigns while managing customer relationships via Email, SMS, Chat, and more—an all-in-one platform.
- Feefo - Collect reviews from families who book through your Enrolmy Minisite and showcase parent feedback on your website to enhance credibility and attract new customers.
- Proactive - A web-based task and time-tracking solution designed to improve workplace productivity and collaboration.
- Xero- Seamlessly manage your finances with efficient transaction reconciliation and accurate financial reporting.
Simplifying Payments
Managing payments shouldn't be a hassle. Enrolmy integrates with Xero for comprehensive payment management, allowing you to handle bank transfers, cash, and POS payments with ease. We also track credit card, debit, and instalment payments through our user-friendly dashboard. Say goodbye to chasing payments and manual reconciliations—Enrolmy's got you covered!
With our easy-to-use Multiple Revenue Reports, you can track invoices, see what’s been paid, and stay on top of any outstanding balances, giving you a clear view of your finances every month. Plus, you can quickly email statements to clients with just a few clicks!
What Enrolmy Offers:
- Accept Payments Online: Streamlined multiple payment options for parents, making transactions easier.
- Automated Reconciliation: Simplify your bookkeeping processes with automated payment tracking.
- Monitor Outstanding Invoices: Easily track what’s owed without the hassle of manual follow-ups.
- Save Time and Reduce Admin Hassle: Focus on providing excellent care rather than getting lost in paperwork.
Enrolmy Experience
With over nine years of experience and trusted by over 5,000 settings, Enrolmy offers powerful features and cost-effective plans. Since its launch in 2015, we've expanded our vision to simplify enrolment, booking, and payments for parents across the globe.
Making the Transition
Transitioning to a tech-enabled environment can seem daunting, but it doesn’t have to be. At Enrolmy, we’re here to guide you every step of the way, turning potential challenges into smooth, manageable steps.
We understand the common fears providers face when switching software—whether it's the anxiety of training new staff or concerns about migrating financial records. One of the biggest hurdles is ensuring your financial data moves seamlessly, especially if integrations aren’t available. That’s where Enrolmy shines.
Our onboarding process is designed to ease these transitions. We offer personalised training, walk you through moving your financial data, and help migrate existing bookings. Having supported hundreds of providers, our experienced team understands the pressures you face and knows how to make this transition effortless.
How Enrolmy Supports You:
- Needs Assessment: We help you identify specific challenges within your wraparound care programme and recommend tailored solutions through onboarding.
- In-App Setup Tours: While setting up your business on Enrolmy, our in-app tours and help guides are available 24/7 to access and support you in completing your platform transition successfully.
- Enrolmy Help Centre: You can access our detailed Knowledge-Base anytime to find answers to your questions and troubleshoot issues.
- Expert Onboarding Team: Our experienced team has successfully transitioned hundreds of children’s activity providers from their previous software to Enrolmy. They know exactly how to handle transitions smoothly, including migrating financial systems.
Integrating technology in wraparound care is about enhancing the quality of care for children and strengthening relationships with families. Enrolmy provides all the tools in handy you need to streamline administrative processes, enhance communication, foster engagement, and ensure safety. By choosing Enrolmy, you can truly transform your wraparound care programme into a nurturing and enriching space for the children and families you support.
Let’s chat to see how Enrolmy can be of use to your business!
